Head of Event Infrastructure – IOC

As the Head of Event Infrastructure, you will be actively involved in all aspects related to Venues/Event Infrastructure (Venue Development) inside the IOC and in relation with Olympic Games Organising Committees and other relevant organisations, for Olympic Games and Olympic Winter Games.

Main responsibilities

Under the leadership of the Associate Director, Venues & Event Delivery, and in the context of the wider implementation of the new “Event Delivery model / Event-centred approach” for the Olympic Games and Winter Olympic Games,

globally:

Actively and responsibly contribute to the IOC’s role to guide & support OCOGs’ and Delivery Partners in their mission to plan, deliver and operate Venue/Event Infrastructure for Competition Venues & Non-Competition Venues that:

  • are safe & compliant with Codes & Standards (Infrastructure & Operations),
  • are sustainable and deliver positive legacies,
  • are delivered on time and on Budget,
  • meet multiple Stakeholders functional & operational requirements,
  • deliver the greatest Games Experience to all Stakeholders,
  • support Revenue generations and commercial opportunities
  • and in a context of necessary alignment between different Stakeholders’ & Delivery Partners’ objectives.

and more specifically:

Support and activate the end-to-end Venue strategy for educating and supporting OCOGs and Delivery Partners on Venue/Event Infrastructure matters.

  • Serve as a main liaison for Organising Committees (OCOGs) and all relevant organisations in the area of Venue/Event Infrastructure (i.e Venue Development, including Look of the Games delivery in close and direct collaboration with the IOC Head of Engagement, and Signage);
  • Act as an integrator between the relevant IOC Functional Areas and Stakeholder owners impacted in the review and update of relevant Venue-related IOC referential content;
  • Work in very close collaboration and full alignment with the IOC Staff dealing with Event Operational Planning and Event Operations, and the IOC Venues & Event Delivery Programme Management office.

Manage the day-to-day relationships with OOCGs:

  • Preparation, delivery and follow-up of Venues Reviews and Educational Workshops with/for OCOG (including production of agendas, follow-up reports, support & presentation materials, management of Issue & Risks Trackers,…);
  • With the support of IOC FAs and Advisors, support and activate the Education & Support programmes for the OCOGs and Delivery Partners for all Venue-related topics;
  • Collaborate with the pool of IOC Venues & Event Delivery Advisors in areas under his/her responsibility (including training/induction of Advisors and review & follow-up of their reports with OCOGs);
  • Assist the IOC Games Delivery Office Team in the preparation, delivery and follow-up of all key interactions with OCOGs for Venue-related matters;
  • Monitor the progress of Venue-related OCOG Functional Areas (Event Infrastructure / Venue Development, Look of the Games delivery, Signage, and the wider Event Delivery Teams for Venue-related matters) and escalate issues to the Associate Director, Venues & Event Delivery, and through various existing internal forums;
  • Assess the need for setting up a dedicated forum or working group within the IOC and in relation with OCOGs to address Venue-related topics (either on a permanent or on an ad-hoc basis) and formulate proposals accordingly to the Associate Director, Venues & Event Delivery.

Fully support and actively contribute to the IOC’s and OCOG’s efforts around Optimisations to the delivery of the Olympic Games (incl. Venue Legacy, Event Sustainability, Planning process efficiencies, scope & design simplifications, financial savings, operational efficiencies, Stakeholders Experience,…) and maximise the return on investment for Games Organisers.

Intensively participate in the final stages of Games-time preparation (Temporary Infrastructure & Services delivery & readiness, Venue Operational Readiness programme, etc.) and follow-up Venue-related issues at Games time on behalf of the IOC.

Contribute to the development of Venue-related Reference Documents & Tools in the wider context of Event Delivery (Initial Briefing Workshops, Educational Workshops, Guides, Toolkits, Turnkey Solutions, Event Briefs, Optimisations, post-Games Transfer of Knowledge Reports, Learning Pathways,…) to guide and support Future Hosts and OCOGs on the overall end-to-end Venue strategy, in the context of the wider implementation of the new “Event Delivery model / Event-centred approach” for the Olympic Games and Winter Olympic Games.

Our requirements

  • University degree or equivalent and at least 10 years of experience in the area of Major International Sporting Events, in Venue/Event Infrastructure planning, delivery and operations.
  • Proven experience in the planning and operations of large-scale projects;
  • Experience of the Olympic Games in a senior management role an asset;
  • Fluent in English. French and Italian an asset;
  • Excellent knowledge of Microsoft Office software (Word, Excel, PowerPoint and Outlook).
  • Ability to travel extensively ;
  • Keen sense of priorities to ensure efficient management of projects and deliverables; ability to multitask; assiduity in following up files;
  • Proven ability to propose solution and substantiated information to facilitate decision-making;
  • Proven discernment in decision-making;
  • Sense of confidentiality and appropriate communication of information;
  • Rigorous professional ethics; sense of initiative; ability to work in a dynamic environment and still respect deadlines;
  • Attention to detail; rigorous and precise, and ability to resolve problems creatively;
  • Good knowledge of Project Management tools and Project Planning methodology;
  • Ability to take an active part in achieving common objectives through his/her engagement and ability to respect the contributions of all the members of a team;
  • Ability to consider interpersonal differences as a source of added value and interact constructively with all kinds of people;
  • Excellent command of the corporate tools and ability to follow the internal user rules (Outlook, etc.).

Media Rights Specialist – UEFA

Job information:

Division / Unit: Marketing / Media Rights & Production Services
Contract type: Fixed Term
Start date: 01.12.2022
End date: 31.10.2023
Location: Nyon

Main goal:

The UEFA Media Rights Unit manages the exploitation of all UEFA’s media rights across all its competitions.

The Media Rights Specialist supports the Senior Media Rights Manager with the proper implementation of media rights strategies, ensuring revenue optimisation and a broad distribution platform for UEFA competitions, UEFA Women’s Champions League and UEFA Futsal Champions League.



Key responsibilities:

Leading the definition of the global sales strategies and supervising its successful implementation by:
– Managing the sales processes through regular consultation and liaising with the market/agencies on packaging, coordination of timing, tender documents, bid evaluations, deal approval forms and media rights agreements;
– Supervising the broadcast partners/agencies to ensure proper delivery of rights for ongoing competitions and managing arising issues, such as requests for contractual amendments, breaches of contract or scheduling conflicts;
– Being responsible for the media aspects of all or some of the official competition documentation (e.g. regulations, club manuals, broadcaster partner production manuals, guidelines);
– Ensuring relevant monitoring of media rights exploitation and account management issues;
– Collaborating with internal and external stakeholders.

UEFA archive rights
Helping to define UEFA’s archive rights sales strategies and supervising their successful implementation by:
– Managing daily archive licensing sales, servicing and contract management;
– Developing and optimising the administration tools to simplify sales processes and increase sales;
– Updating the information required in SAP and uploading contract details and invoices;
– Collaborating internally with Legal and TV Production colleagues, and externally with national associations, clubs, broadcasters, production companies and agencies.

UEFA Champions League, UEFA Europa League and UEFA Europa Conference League
Helping Senior Media Rights Manager to successfully implement the global sales strategies by:
– Supporting the sales process, e.g. bid evaluations, deal approval forms, media rights agreements, and assisting with specific requests, e.g. contractual amendments, public screening agreements;
– Liaising day-to-day with clubs on club media rights issues.

General support:
– Updating sales management tools comprehensively and in a timely manner;
– Supporting with internal and external media rights presentations;
– Bringing added value to the team with innovative ideas that could further enhance UEFA’s exploitation of media rights.


Profile:

Experience required:
– from 4 to 6 years’ experience in sports media rights or media rights acquisition

Education:
– Masters preferably in business or marketing

Languages:
– English / Proficient

Additional requirements:
– MS Excel / Advanced
– MS PowerPoint / Advanced
– MS Word / Advanced
– Good understanding of football, especially the European game
– Good understanding of the global media industry and sports rights issues
– Any additional language would be an asset
– Good team spirit

Financial Analyst – UEFA

Division / Unit: Fin. Sustainability & Research / Fin.Monitoring & Compliance
Contract type: Fixed Term
Start date: 01.11.2022
End date: 31.12.2024
Location: Nyon

Main goal:

The Financial Analyst will assist with clubs’ financial analysis and monitoring activities in relation to the new Club Licensing and Financial Sustainability (CL&FS) regulations, under the supervision of the Club Financial Control Body (CFCB).


Key responsibilities:

– Assessing clubs’ submissions relating to solvency, stability and cost control requirements;
– Taking care of a defined portfolio of national associations and their clubs;
– Performing on-site club compliance audits and coordinating with external auditors;
– Liaising with clubs and national associations regarding CL&FS data;
– Supporting the preparation and execution of compliance visits right through to the reporting stage;
– Monitoring clubs’ group structures and ownership;
– Contributing to the preparation of reports and other outputs for the CFCB;
– Performing ad-hoc compliance activities relating to the CL&FS regulations.

Profile:

Experience required:
– From 1 to 3 years financial analysis experience
– From 1 to 3 years Audit/controlling experience

Education:
– Bachelor’s or Master’s degree in accounting or finance

Languages:
– English / Proficient
– Any other European languages would be a plus

Additional requirements:
– MS Office / Advanced
– Able to cope well under pressure and comply with key deadlines 
– Detail-oriented, well-organised and able to work independently 
– Good team spirit and excellent written/oral communication skills when working with both colleagues and management 
– Proactive, curious, and able to think outside the box
– A general interest in football would be a plus

Campaign Activation Coordinator – UEFA

Job information:

Division / Unit: Marketing / Marketing Activities
Contract type: Permanent
Start date: 01.10.2022
Location: Nyon

Main goal:

UEFA is looking for a Campaign Activation Coordinator to join the Customer Relationship Management team and help coordinate direct-to-consumer activation across all of UEFA’s competitions and digital products. We are looking for an organised and performance-oriented candidate who can plan and coordinate the different channels.

The candidate will own the strategic and operational side of email and app notifications. The ultimate objectives of the role are to guarantee that our communications reach the right audiences and develop our fan base both quantitatively and qualitatively.

The ideal candidate is passionate and knowledgeable about digital marketing, self-motivated, proactive and a team player. This role is a great opportunity to gain a deeper, real-world understanding of digital marketing and audience management through both organic and paid activations in order to become an expert quickly.



Key responsibilities:

Account management:
– Update and keep track of the different campaign planners
– Anticipate UEFA’s moments of truth and prepare each department accordingly
– Coordinate campaign launches, making sure all products receive the specific content and tracking needed while also ensuring that each campaign contributes to a single overall objective
– Plan email and app notifications and collate the content needed from the editorial team
– Be the main point of contact for the marketing automation agency and guarantee perfect execution and regular optimisation
– Report on audience activation and engagement


Profile:

Experience required:
– from 1 to 3 years’ experience in marketing and project coordination, ideally in digital

Education:
– Bachelor’s or equivalent qualification, preferably in project management or digital marketing

Languages:
– English / Advanced

Additional requirements:
– MS Excel / Advanced
– MS PowerPoint / Advanced
– Project Management / Advanced
– Strong organisational skills
– Able to build positive working relationships with cross-functional teams
– Able to manage multiple projects with conflicting deadlines
– Proactive, innovative and open-minded
– Comfortable working as an individual contributor within a fast-paced environment
– Willing and able to recommend and test new ideas, measure success, and change direction quickly when necessary

Communications Manager – International Ice Hockey Federation

Reporting to the Marketing & Communications Director, this role is an exciting opportunity for an experienced sports communications specialist to make a contribution to the overall IIHF communication strategy, manage events and drive awareness in a complex but exciting digital era. As Communications Manager, you will have in-depth communications experience and a passion for ice hockey. You will work closely with IIHF Member National Associations, members of the media, internal departments, and content teams to ensure that IIHF delivers a clear, compelling and consistent message in all external communications. You will be competent working with both traditional and new media platforms, and have a deep professional understanding of the ever-evolving digital and social media landscape.

The IIHF would like this position to start as soon as possible. 

Key Responsibilities

  • Work with the Marketing & Communications Director to develop and execute an overall communications strategy to reach IIHF’s strategic initiatives
  • Responsible for all written communications, from writing press releases, speeches, written statements, and briefings to proactive and reactive communications throughout the season in English, the official language of IIHF
  • Act as direct contact to media, coordinating requests and interviews
  • Management of media operations and media accreditation process at IIHF tournaments
  • Liaison to host organizing committees and assisting them with media services and media accreditation for IIHF World Championships, Olympic Games, and Youth Olympic Games
  • Responsible for content, design, creation and production of all internal and external IIHF publications
  • Work with the Digital Content Team to provide topics for online editorial and social media coverage for IIHF.com of top-level events
  • Create editorial guidelines for IIHF tournaments in regards to IIHF website, social media, photography and video content
  • Monitor media coverage for story trends and reputational impacts, both positive and negative
  • Work with IIHF departments to development editorial content to promote ice hockey topics
  • Develop and execute communications measures with major stakeholders, i.e. federations, clubs, leagues
  • Provide event support in IIHF-governed events

Secondary Responsibilities

  • Assist in preparing and controlling respective budgets
  • Support staff in assigned project work if necessary
  • Perform other duties as assigned by the Marketing & Communications Director 

Skills and Qualifications

  • Bachelor’s degree in Communication, Journalism, Public Relations or similar
  • Absolute requirement is minimum 8-10 years of successful career in journalism and/or communications role in an international ice hockey environment of which a minimum of five years must have been in North American ice hockey
  • Media training and crisis communication experience an asset
  • 100% fluent English speaking/writing ability is a requirement as all press and written communications must be in the IIHF official language
  • German or further languages also advantageous
  • Previous experience producing content and handling media relations for ice hockey events
  • Excellent written and verbal communications skills
  • Able to plan and execute multiple tasks in an accurate, efficient and reliable way
  • Ability to work under pressure in an event and team-oriented environment
  • Proficiency in full Microsoft Office suite, Adobe Creative Suite, video-editing software 
  • Ability to work evenings and weekends as necessary
  • International travel required – participation at Top Division events
  • Expect to be reachable if needed at various times for specific communication topics

If you are a dedicated, open-minded and self-motivated team player with native English communication skills and ice hockey experience, then we are looking forward to receiving your full application (inclusive cover letter, photo and salary expectation). 

Benefits:

The ideal candidate will be offered a highly interesting and versatile function within an international ice hockey environment as well as excellent benefits.

Contact:

International Ice Hockey Federation
c/o Irina Ebner
Brandschenkestrasse 50
8027 Zürich, Switzerland
Tel: +41 44 562 22 00
Email: job@iihf.com

Internal Controls and Risk Manager – IOC

You maintain and test the operating effectiveness and continuously improve the Internal Control System of the IOC. You support effective and efficient performance within the IOC by ensuring that key processes, policies and procedures are adequately documented, communicated and monitored, and you implement and enhance the risk mitigation strategy and internal controls for key business processes in IOC entities.

Main responsibilities

Internal Controls

  • Develop and maintain documentation for the IOC’s Internal Control System (ICS). This documentation encompasses all major business cycles for IOC entities and address all the components of the COSO internal control framework. This may include enhancements to existing policies and procedures owned by the Ethics & Compliance department
  • Document control activities with complementary narrative descriptions, and update the IOC risk & control matrix as necessary
  • Prepare periodic report highlighting the current status of key controls in terms of design and operating effectiveness
  • Strengthen ICS awareness within the entire IOC Administration and related entities. Provide support, education and training to staff and management
  • Act as a “second line of defense” through the regular testing of control’s operating effectiveness and the updates of control activities descriptions
  • Support operational management in streamlining control activities
  • Ensure regular communication with internal and external auditors
  • Monitor compliance with internal policies and procedures
  • Liaise with the personnel of IOC entities based in Madrid (OBS SL and OCS SL) to harmonise and further improve the internal control environment
  • Identify process improvements and support their implementation to continually enhance performance of key business processes and transactions
  • Support the activities of the Compliance, Risk and Internal Control unit by conducting awareness-raising activities related to internal controls topics, and on selected policies and procedures
  • Lead specific projects as assigned by the management

Risk management

  • Conduct the periodic risk assessments for the IOC Administration in coordination with the business process owners. Provide ad hoc risk assessments on new activities upon management’s request
  • Maintain the central risk register in the GRC system used at the IOC
  • Improve processes and tools for proper risk identification, prioritisation, and monitoring
  • Propose risk mitigation strategies to management
  • Support the development of contingency and recovery plans, and ensure that they remain up to date
  • Provide support, education and training to IOC staff to increase risk awareness within the IOC Administration. This may include developing training material for employees
  • Contribute to the preparation the periodic corporate risk report

Our requirements

  • University degree in business administration, finance or relevant discipline is required.
  • Professional certification (CPA, CIA, ACCA, CISA or equivalent) is desirable
  • Fluent in English or French, with an excellent command of the other language. Spanish language is an asset
  • Working knowledge of SAP Purchase-to-Pay and Finance (MM, FI-CO modules) is a strong asset
  • SAP technical trainings and certifications are an asset
  • Knowledge of RSA Archer Internal Control and Risk Management modules is an asset
  • Experience with data analytics is a plus
  • At least 6-12 years of proven experience and knowledge of Internal Control, Internal Audit, Risk Management, and financial operations within an SAP environment
  • Excellent written and verbal communication (English/French), and interpersonal skills
  • Good negotiation and presentation skills, and ability to work with senior management
  • Analytical and problem-solving skills with a focus on providing forward-looking insight and value-added analysis
  • Strong business acumen with solid understanding of the business environment (sport industry or key events management is a plus), and ability to quickly learn complex concepts
  • Work experience in an international, multi-cultural and multi-lingual environment is an asset
  • Can conform to shifting priorities, demands and timelines
  • Strong collaboration skills and ability to effectively communicate with team members
  • Keen eye for details
  • Ability to effectively prioritise activities and to execute tasks in a high-pressure environment
  • Capacity to handle tight deadlines and resolve difficult situations
  • High level of integrity and sensitivity to confidential information
  • Excellent command of the Microsoft Office applications

CRM Campaign Manager – International Olympic Committee

About the job

Department: Digital Engagment Department

Location: Lausanne, Switzerland

Contract Type: Open-ended

Activity Level: 100%

Entry date: 01.11.2022

Application deadline: 25.08.2022

As the CRM Campaign Manager, you will support CRM retention programs that will maximise audience engagement opportunities during Games Time period and the retention of audiences within Olympic digital properties during Flame-to-Flame period. Reporting into the CRM Retention Senior Manager, you will bring to life the CRM strategy and manage the campaigns daily in partnership with our agency partners.

You will partner closely with teams across the IOC to integrate stories and content from across the Olympic Movement to engage with audiences through CRM channels such as emails and push notifications. A keen eye for creative detail and solid understanding of CRM marketing best practices will help support the design, development and evolution of the wider IOC CRM strategy.

Main responsibilities

  • Support CRM programs and campaigns from briefing to execution, including preparation of templates, validation of audiences, selection of content, internal validation, approval of proofs, send-out management and reporting.
  • Work closely with global agencies in charge of CRM operations.
  • Support on CRM retention projects in coordination with internal and external stakeholders including global agencies, partners, OCOGs, content, ticketing and communication teams.
  • Working closely with the content team, stakeholders from Digital Engagement & Marketing department, the communication team, support on implementing the email marketing calendar and ensure integration into wider marketing activities across IOC.
  • Support the development and evolution of the CRM Campaign Strategy, in line with the overall Retention Strategy, with a data driven approach to enhance direct-to-people engagement programs. Develop segmentation strategies to drive personalised programs and CRM campaigns for global or targeted audiences.
  • Work with the content team to define content that is relevant to improve the engagement of audiences.
  • Work with the commercial and partner team to maximise the media value generated through CRM campaigns.
  • Co-ordinate with IOC brand and marketing team to develop creatives and templates for emails.
  • Increase the engagement of audiences by optimizing the cadence of CRM e-mails and push notifications as well as their content and the targeted segment.
  • Ensure excellent relationships with our internal teams as well as with our external service providers
  • Stay abreast of latest email marketing, methodologies and adopt/adapt them to the evolving needs of the IOC.

Our requirements

  • Proven experience in executing global consumer direct marketing programs.
  • Strong hands-on knowledge of direct-to-consumer CRM solutions with expertise in SalesForce Marketing Cloud preferred
  • Confirmed experience of working with consumer insights and data to drive marketing plans
  • Knowledge and expertise at working on international, multi-region campaigns
  • Experience of working with or in the Japanese market
  • Extensive experiences working between marketing & content teams
  • Broad knowledge, passion and understanding of media / audience measurement tools and protocols, digital analytics, tools and protocols, social analytics, tools and protocols.
  • Fluency in email marketing best practices, including, but not limited to, spam, GDPR and data retention policies
  • English fluency. Japanese an advantage
  • Excellent command of the corporate tools and ability to follow the internal user rules (Outlook, etc.).

Come and join an organisation where the spirit of inclusion, gender equality and diversity is embedded in its DNA and which focuses on what unites us – a passion for sport and its values. Work in a flexible and rewarding environment which offers competitive employee benefits and numerous incentives to live a sustainable, healthy and active life. By joining us, you become part of the Olympic Movement and help to build a better world through sport. You will have the opportunity to work with people of more than 70 nationalities.

Senior Legal Counsel – Content & Media

We are dedicated to the beautiful game and its development in every corner of the world and in all of its aspects.

We are now looking for a Senior Legal Counsel – Content & Media that is part of FIFA and supports us on our mission.

These are your key tasks:
•Drafting, negotiating and advising on a broad range of content related projects, notably in connection with FIFA’s OTT proposition (FIFA+) and its digital/social platforms
•The successful candidate will be the key point of contact for legal matters related to, inter alia, content:
•licensing (both in and out);
•production (including pre-production/development, financing and co-productions);
•distribution (including carriage and syndication arrangements);
•acquisitions;
•clearances / releases; and
•related service agreements (including live/non-live broadcast production);
in each case for both long and short form content and still images produced in-house and externally
•Primarily focusing on non-live content related matters
•Overseeing and advising upon broadcast regulatory matters and drafting related agreements
•Advising on digital / social media related matters in so far as they relate to content
•Providing legal support for music related matters (both live and recorded music)
•Managing, developing and maintaining FIFA’s portfolio of non-live content related templates
•Guiding other team members, including review of their work
•Instructing and liaising with external counsel in connection with local law matters in various jurisdictions

The specific competencies we require for this position are:
•Native level English with prior experience of drafting and negotiating complex, high value and nuanced English language agreements and giving advice
•Fully qualified to practise law (registered on the roll / admitted to the bar of an appropriate jurisdiction) having completed all necessary academic and practical training with a minimum 6-10 years of legal practice PQE
•Minimum 6 years of relevant “on the job” experience working in a similar position at a reputable media law firm and/or notable streaming platform, broadcaster and/or production house
•Excellent understanding of the broadcast, content, media, and digital products landscapes. Prior experience working with major streaming platforms and/or content production houses is advantageous
•An understanding of / prior experience in the licensing and sale of live rights is advantageous
•Excellent negotiation, drafting, problem solving and analytical skills
•Structured, competent, reliable, well-organised and precise working style with a strong eye for detail
•Ability to work flexibly across a wide range of commercial legal practice areas
•Strong commercial acumen with an ability to transfer legal knowledge into commercially and operationally oriented solutions
•Proactive with a strong sense of personal responsibility
•Resilient with an ability to competently handle a large workload amid rapidly shifting priorities
•Open-minded team player with an affinity for working with different cultures
•High degree of professionalism and ability to create, develop and maintain strong and reliable relationships
•Service orientated personality with a keen perception of legal, commercial and policy related implications
•Self-reliant and capable of taking initiative
•Willingness to operate outside of comfort zone
•Comfortable with occasional international travel

Games Delivery Manager – IOC

Job Purpose

You will support the IOC Games Delivery Office lead person for Gangwon 2024, Milano Cortina 2026, and Dakar 2026. You work closely across the Games Delivery Unit, the IOC Games Management Team, the organising committees and its delivery partners, supporting Games delivery and opportunities for Games optimisation according to the local context. 

Main responsibilities

Responsibilities to our team

  • Support the lead persons in charge of each of the three Games editions: Gangwon 2024; Milano Cortina 2026; and Dakar 2026 in the preparation and delivery of all IOC Games-related meetings and any other coordination tasks 
  • Manage for the three Games editions, the Games Delivery Office’s central tools, systems, and processes included but not limited to the Olympic and Youth Olympic Games Generic Master Schedule, RADIO tracker (risks, actions, decisions, issues, opportunities), Service Model, Commitments register, Games Plan, Policies and Procedures
  • Responsible for the control, tracking and status reporting of planning documentation for each of the three Games editions
  • Prepare relevant documentation and logistics for the RADIO resolution group meetings
  • Manage the Games Delivery Hub and SharePoint structures, ensuring information can be found effectively and the quality of information is maintained 
  • Prepare reports for the IOC Executive Board Sessions and any other forum as required
  • Support the lead persons in charge of each of the three Games editions in the implementation of the relevant outputs from the Games Optimisation Group by ensuring the deliverables are project managed following the standard tools, systems and processes 
  • Contribute to Games Delivery (GAD) deliverables by supporting the shaping of timelines and process development 
  • Support the administrative tasks and logistical arrangements for the implementation of learning solutions, including readiness activities, throughout the OCOG and YOGOC lifecycle
  • Assist in the development and implementation of readiness activities to prepare the IOC delegation, the relevant OCOG and YOGOC personnel and, where relevant, key stakeholders for Games delivery
  • Assist in defining and monitoring the annual budget for for each of the three Games editions
  • Support any other ad hoc activities required by the Games Delivery team


Responsibilities to our stakeholders

  • Develop strong relationships across the Games Delivery Unit and with the relevant people in the IOC Games Management Team and IPC to support the implementation of a collaboration model that optimises the delivery of the Games
  • Create opportunities to collaborate within the team and with other teams, seeking synergies with others to meet objectives to support integration across all aspects of Games delivery
  • Support stakeholders across the Games Management Team to adopt central tools, systems, and processes
  • Collaborate with the FA leads in the Games Management Team on tracking and reporting to fulfil the requirements for various meetings within the governance structure for the specific Games edition
  • Identify issues and escalate them to the appropriate level if necessary
  • Propose solutions to problems and participate in discussions with senior management in the best interests of the organisation 
  • Regularly explore new ideas, encourage and integrate different perspectives (including cultural specificities) to solve problems or improve outcomes
  • Champion of change for the latest technologies and approaches, supporting stakeholders through awareness, education, and adoption of new ways of working to optimise the way the Games are delivered
  • Facilitate and document the identification of lessons learned, and ensuring the lessons and recommendations are socialised with the relevant stakeholders, including the Games Optimisation Group to inform continuous improvement at future projects and / or Games editions
  • Integrate with the IKL team where required to coordinate input into information and knowledge capture
  • Manage the preparation and onsite attendance of future OCOG and YOGOC delegations during Games time, ensuring regular communication and that people are kept informed with relevant information
  • Assist stakeholders in collecting and using data to improve Games delivery and experience 


Responsibilities to our organisation (IOC)

  • Champion and contribute to the delivery of the Olympic Movements strategic objectives, for example Olympic Agenda 2020+5
  • Champion and contribute to the continuous development of the Games experience, monitoring business trends and keeping abreast of changing situations
  • Support the set up and management of communication and engagement with local communities
  • Demonstrate the Olympic and Paralympic values with stakeholders and colleagues to build and sustain strong relationships internally and externally

Responsibilities to yourself 

  • Develop a growth mindset, making time for your own continued development, understand your own strengths and areas for development, taking responsibility to take action to address gaps
  • Manage your wellbeing to ensure you can sustain high levels of performance and energy
  • Take personal responsibility for own decisions, actions and failures 
  • Adapt quickly and constructively to changing circumstances, new information and ambiguous environments
  • Take the initiative and deal with problems in a proactive way
  • Take ownership and assume responsibility for the quality and timeliness of work

Responsibilities at Games-time

  • At Games-time, play a key role in the Games Delivery Office during the operational phase of Games delivery in close partnership with organising committees, IOC departments and functions as well as external partners when relevant
  • Support the set-up, management and tracking of outcomes from any issue resolution groups, supporting the flow of information between the IOC, organising committees and all other stakeholders

Our requirements

  • Excellent English and French oral and written skills
  • Excellent command of MS Office 365 applications (e.g., Outlook, Word, Excel, PowerPoint)
  • Excellent relationship building skills and proven experience of stakeholder management and collaboration
  • Experience of working in diverse and multicultural environments
  • Very good knowledge of project management methodology and tools
  • Ability to prioritise, manage own time and achieve deliverables on time
  • Excellent planning and organisational skills, ability to develop detailed plans and prioritise work 
  • Excellent communication skills, adjusting to different styles of communicating in a multi-cultural and diverse environment 
  • Very good analytical skills, ability to gather quality information or feedback to support understanding of key issues and their effect
  • Ability to carry out detailed research with analysis from a wide range of sources, making logical and well-reasoned judgements. 

Procurement Category Expert – UEFA

Main goal

The Procurement Category Expert leads the category at strategic and tactical levels and contributes to procurement success by defining and implementing a clear strategy, realising optimisation potential and ensuring an attractive and accurate supplier portfolio within the category. The incumbent is responsible for plan-to-strategy (P2S) and source-to-contract (S2C) processes within the category, performs tenders and acts in UEFA’s best interests.

Key responsibilities

P2S
– Analysing spending and contract information;
– Forecasting and consolidating future demands and the necessary specifications for the category in consultation with internal customers;
– Evaluating suppliers and analysing their performance;
– Analysing TCO for the individual products and services;
– Analysing the supply market and supplier portfolios;
– Identifying and evaluating optimisation levers in consultation with internal customers;
– Defining the category and supplier strategy;
– Defining an action plan in consultation with internal customers and monitoring implementation;

S2C
– Compiling specifications from internal customers and challenging them to identify potential optimisation;
– Evaluating existing and new suppliers proposed by internal customers;
– Screening the market for additional potential suppliers – Carrying out ITEI/RFI and conducting financial health checks on potential new suppliers;
– Defining the sourcing approach, responsibilities and sourcing project team;
– Preparing and aligning a supplier longlist as well as RFQ/ITT documents, and provide the RFQ/ITT to suppliers;
– Clarifying the RFQ/ITT and evaluating commercial and technical/functional offers;
– Preparing and conducting negotiations;
– Selecting suppliers and obtaining approval from procurement management and internal customers;
– Finalising contracts;

P2P
– Helping internal customers with claims management;
– Supporting buyers in supplier evaluations during the P2P process;

Other
– Taking part in budget planning rounds/discussions;
– Taking part in the development of the overall procurement strategy;
– Innovation management and organisational development within the Procurement Unit;
– Risk management (supply/commercial risk identification and countermeasures) within the category; – Supplier management;
– Contract management;

Profile

Experience required:
– 3+ years in strategic procurement – 5+ years in procurement

Education:
– Bachelor’s business administration, procurement/operations management, or similar

Languages:
– English / Proficient
– Fluent in French
– Any other language would be an asset

Additional requirements:
– MS Office / Advanced
– SAP / Advanced
– Experience in indirect category management with at least 3 years of experience procuring IT/digital solutions at company/group level

– Deep understanding of core P2S and S2C procurement processes
– Understanding of core P2P procurement processes
– Understanding of procurement support processes: supplier management, contract management, data management
– Knowledge of state-of-the-art procurement tools and methodology
– In-depth knowledge of the supply markets, products and services within the category
– Knowledge of relevant legal bases and internal guidelines
– Advanced knowledge of negotiation tactics and strategies
– Knowledge of e-procurement solutions (Ivalua, Coupa, SAP Ariba or similar)
– Project management skills, ability to lead procurement projects
– General knowledge of UEFA, in-depth knowledge of internal customers, their needs and requirements
– Basic knowledge of finance, compliance, legal and other relevant subjects