Location: Loughborough, UK
Closing Date: 31st October
Overview:
1. To act as a Director of the British Triathlon Federation (the Company) in the best interests of the Company, with honesty and in good faith towards its member National Governing Bodies of Triathlon, employees, members of the National Governing Bodies of Triathlon, principal funding partners, sponsors and of the communities within which the Company operates.
2. To use such personal and professional skills together with such contacts, experience and judgment as s/he may possess to optimise both the short-term and the long-term financial stability of the Company with integrity and independence.
3. To play a full part in enabling the Board to arrive at balanced and objective decisions in the performance of its agreed role and functions, ensuring effective contribution of all members.
4. To ensure that the objectives of the Company, as agreed by the Board, are fully, promptly and properly carried out.
Directors’ Obligations
5.0 In particular the Chair shall:
5.1. attend all Board meetings called during the year unless prevented by exceptional circumstances;
5.2. attend the Annual General Meeting;
5.3. act as a member of such Committees of the Board as the Board shall decide, attending all meetings unless prevented by exceptional circumstances;
5.4. place on the agenda for meetings of the Board or Committees any matters relating to the Company’s business which the Chair considers should be discussed, including, but not limited to, the matters stated to be decided by or referred to the Board.
Board Obligations & Responsibilities
6. To act as Chair of the Board of British Triathlon in such a way as to:
6.1. run the Board and, in conjunction with the Chief Executive, set its agenda. The agenda should take full account of the issues and the concerns of all board members and include minutes of Board sub committees and other activities outside the Board meetings, which serve to inform Board consideration and decisions. Agendas should be forward looking and concentrate on strategic matters rather than formulaic approvals of proposals, which can be the subject of appropriate delegated powers to management;
6.2. ensure that the members of the Board receive accurate, timely and clear information, in particular about the organisation’s performance, to enable the Board to take sound decisions, monitor effectively and provide advice to promote the success of the organisation;
6.3. ensure effective communications with the Home Nations and ensure that the members of the Board develop an understanding of the views of the Membership;
6.4. manage the Board to ensure that sufficient time is allowed for discussion of complex or contentious issues, where appropriate arranging for informal meetings beforehand to enable thorough preparation for the discussion in the board meetings. It is particularly important that Directors have sufficient time to consider critical issues and are not faced with unrealistic deadlines for decision-making;
6.5. recruitment and succession planning of the Board;
6.6. take the lead in providing a properly constructed induction programme for new Directors that is comprehensive, formal and tailored, facilitated by the company secretary;
6.7. take the lead in identifying and meeting the development needs of individual Directors, with the Company Secretary/Board Secretary having a key role in facilitating provision. It is the responsibility of the Chair to address the development needs of the Board as a whole, with a view to enhancing its overall effectiveness as a team;
6.8. ensure that the performance of individual Directors and of the Board as a whole and its Committees is evaluated from time to time as appropriate.
6.9. encourage active engagement by all the members of the Board.
6.10. ensure that the Board takes balanced and objective decisions in the
performance of its agreed role and functions with special reference to the governance recommendations contained in the various Codes of Conduct recommended from time to time:
• set a strategy for the future of the business;
• recruit and retain the people the Company needs to implement that strategy;
• ensure that those people carry the strategy out;
• ensure that the Company has, or can obtain, the necessary resources having regard to the obligations of members of the Board to further the interests of the National Governing Bodies of Triathlon;
6.11. ensure that all matters discussed and agreed by the Board are properly recorded in the minutes;
6.12. ensure high standards of financial probity by the Company; ensure that the Board is given any information that any Director requires, even if such information would not normally reach the Board;
6.13. ensure that members of the Board develop an understanding of the views of the Home Nation Associations and of the Company’s major funding partners;
6.14. ensure that the Board are kept properly informed on all important matters; maintain close contact with the Chief Executive so as to be aware of all major incidents and problems;
6.15. ensure that the Board are kept properly informed of progress towards the fulfillment of the Company’s strategy, budgets and forecasts;
6.16. ensure that the Board makes clear what powers it reserves for itself and what it has delegated to the Chief Executive and/or other members of the senior management team;
6.17. undertake, with one Director and one Independent Non-Executive Director, the annual performance appraisal and personal development reviews of the Chief Executive;
6.18. take the initiative in, and ensure the Board decides the following matters:
• the appointment, dismissal and remuneration of the Chief Executive;
• in conjunction with the Chief Executive, the appointment and dismissal of other members of the senior management team;
• in conjunction with the Chief Executive, the appointment and removal of the Company Secretary;
6.19. Ensure the proper consideration and fixing of all aspects of remuneration of members of the senior management team;
7. 0 In particular, the Chair shall:
7.1. chair meetings of the Board;
7.2. chair meetings of those Committees of the Board of which s/he is, or may become, a member unless the Board appoints some other Director for that purpose;
7.3. Chair meetings with the Directors without members of the senior management team being present.
7.4. maintain outside contacts with the sport’s funding partners, sponsors, potential investors and the public, assisted and advised where appropriate by the Chief Executive, and act as spokesperson for the Board;
7.5. undertake, as requested by the Board and to the extent of their agreed level of
availability, specific tasks inside or outside the Company to further the presentation of the Company and its objectives;
7.6. ensure that s/he fully understands:
• the business of the Company and its services,
• the sport and territories in which the Company operates;
• the roles of staff in the Company;
• the Company’s organisation, structure and methods of working;
7.7. be available to Home Nation’s Associations, the Members of the Company.
President’s Responsibilities
8.0 To be recognized as the holder of the title of President of the National Federation
at British level as well as for International purposes and, in this latter role, to:
8.1. lead the British Triathlon delegation at the Congresses of the European and International Triathlon Union;
8.2. communicate with UK Sport (International Affairs) on international matters.
Personal Obligations
9.0 In particular, the Chair will:
9.1. ensure that s/he complies with all her/his obligations as a Director required by law, the Company’s Memorandum and Articles of Association, and decisions of General Meetings;
9.2. obtain independent professional advice at the Company’s expense should s/he consider that this is required in order to enable her/him to discharge her/his duties as a Chair and Director provided that s/he first obtains the permission of a majority of the Board of Directors;
9.3. disclose immediately any personal interest in any activity of the Company and take no further part in any Board or Committee discussion of the matter;
9.4. accept such outside appointments as shall be agreed by the Board; to be compatible with the Company’s demands on the Director’s time, and not to be detrimental to the interests of the Company;
9.5. be available for discussion with any member of the Board;
How to Apply
Applications should be made in writing detailing your qualifications, experience and interest in the role, and sent marked “Private and Confidential” to Hayley Baker, HR Manager, British Triathlon Federation, PO Box 25, Loughborough, Leicestershire, LE11 3WX or email hayleybaker@britishtriathlon.org.