Events Oversight Director – World Rugby

World Rugby is the world governing and law-making body for the sport of Rugby Union based in Dublin. In addition to its governance functions World Rugby has established a new part of its organisation – World Rugby Events (Events Co) – which is charged with organising and delivering major international events such as the Rugby World Cups – men’s and women’s, the annual World Rugby Sevens Series and the developmental Women’s XV international tournament.

World Rugby is now on a mission to innovate to excite, inspire and engage new audiences in existing and new rugby markets to grow the sport for all. Through World Rugby Events, the delivery of these major tournaments under a new model will be key to the success of a ten-year strategic plan which will culminate in ground-breaking tournaments in the USA in 2031 and 2033 played by men and women respectively. And as part of this mission the Sevens World Series will be relaunched for the 2023-24 season as a vibrant festival with rugby at the centre, surrounded by music, premium food experiences and participation opportunities. This new Sevens World Series will show case rugby in its Olympic Games format and will act a crucial front door for existing and new fans to experience the wonder of the sport in a fabulous festival atmosphere.

Under the new model, World Rugby will have a more direct role in the setting up, running and delivery of its events and aims to be the leader in the delivery of major international events. There is an exciting transition from the old hosting model, and the new – with Events Co Local Operating Companies (LOCs) in each of the respective territories for Rugby World Cups and a Sevens World Series Business Unit for leading the delivery of the World Series events.

OBJECTIVE:

With the focus on the Sevens World Series, World Rugby intends to appoint an Event Oversight Director, reporting to the Head of Sevens Event Planning and Delivery. The position will play a critical role in the delivery of operational plans, standards and guidance rolled out and utilised across all Sevens World Series events and will have the responsibility of overseeing the planning and delivery of the rugby, participation, and experiential elements of the events in each host city to the highest possible quality and safety.

PRINCIPAL ACCOUNTABILITIES:

1. Event Planning and Delivery oversight

  • Reporting to the Head of Sevens Event Planning and Delivery, ensure proactive oversight of the operational delivery of designated Sevens World Series events in allocated cities
  • Build effective relationships with all stakeholders involved in the designated events in cities allocated to the role – Event Delivery Partners, venue owner staff, local city authorities, contractors, commercial partners, suppliers
  • Liaise with internal World Rugby Functional Areas – Competitions, Ticketing, Commercial, Marketing, Content and Brand teams
  • Support the co-ordination of delivery requirements for all Sevens World Series events across internal World Rugby Functional Areas and Event Delivery Partners, contractors and suppliers – rugby, participation elements and experiential elements to ensure the full integration of activity and successful integrated delivery
  • Oversee the conduct of effective Integrated Venue and Event operational planning sessions with all key stakeholders – to ensure quality outcomes and safe delivery are achieved by the Event Delivery partners and other stakeholders to World Rugby standards
  • Ensure that Event Day C3 (Command, Co-ordination and Communication) arrangements meet with World Rugby expectations, standards and frameworks for successful event delivery

2. Participating Team Mobility oversight

  • Provide oversight for the logistical arrangements put in place by World Rugby for international travel for the teams and officials and with the Event Delivery Partners for local transport, logistics and accommodation arrangements
  • Liaise with EventsCo internal Functional Areas to ensure the appropriate management and administration for the Teams mobility arrangements

3. Workforce Delivery oversight

  • Working with EventsCo Workforce Planning and Operations department to ensure appropriate workforce resources are planned by each of the Event Delivery Partners, contractors and commercial partners plus local emergency services staff and other represented bodies
  • Oversee the arrangements for achievement of recruitment and training targets by the Event delivery Partners, contractors and commercial partners as well as the required levels of appropriately accredited staff

4. Venue and Facility co-ordination

  • Oversee the creation of detailed operational plans, budgets and forward planning schedules, including the coordination of build schedules and site planning
  • Co-ordinate with all relevant parties to ensure accurate space allocations, client flows and key equipment placements are fully understood and represented on CADs and Maps
  • Co-ordinate to ensure event security, health and safety obligations are being met in accordance with the laws of the territory

QUALIFICATIONS & EXPERIENCE:

  • Experience in major international events management, specifically in the planning and delivery of complex events involving multiple stakeholders, requiring integrated planning and execution – across multiple client groups including elite sporting teams and officials, international broadcasters, media, spectators, guests,
  • Demonstrable success in planning and delivering at venue and event level – preferably with multiple activations occurring on the same site
  • Demonstrable success in working in a collegiate manner to achieve outstanding outcomes at specific event level – with an emphasis on delivery of experiential elements
  • Experience in a fast-paced environment and capable of moving seamlessly between strategic, tactical and operational levels of activity
  • Experience dealing with budgets, enterprise system tools and project management tools.

COMPETENCIES:

  • Positive, outgoing personality – collaborative, persistent, resilient and diplomatic.
  • Ability to forge strong relationships and a team player
  • Extensive relevant working experience in the events industry
  • Excellent leadership and interpersonal skills
  • Insightful understanding of the mechanics of sporting organizations and key senior stakeholder management
  • A team player who takes pride in delivering world class events and will contribute to a high-performing team
  • Ability to work autonomously, under pressure and make sound decisions fast
  • Share and embrace World Rugby’s core values; Discipline, Respect, Integrity, Passion and Solidarity through teamwork
  • Excellent planning and organisation skills
  • Experienced in all MS Office programmes (Word, Excel, PowerPoint)

Conference and Events Coordinator – Surrey CCC

Who are we

Surrey County Cricket Club is committed to making sure cricket is a game for everyone. We believe that cricket should be based on the concepts of fair play, teamwork, and meritocracy and we know that there is work to do to make cricket truly accessible. We are looking for people to join us on the journey of handing cricket over to future generations as the most inclusive and diverse sport in the world.

What you’ll do

The Corporate Sales Team at the Kia Oval is responsible for £20m worth of revenue primarily across sponsorship, hospitality and Conference & Events. The biggest sales team within this group focus on the non-match day events (C & E). We are looking for a Coordination Lead to join the corporate sales team full-time to focus on event organisation for all Commercial events.

What you’ll do

  • Be an integral team member supporting the team with the coordination elements of our corporate bookings
  • Ensure standards are met on the function sheets to improve delivery and service
  • Successful delivery events from sales through to delivery
  • Meet and greet all customers ensuring a clear handover is in place for the operations team
  • Adhere to the internal health and safety of the club and facilitate meetings with the relevant departments
  • Attend weekly operations meeting
  • Assist the Coordinator Lead with processes and systems
  • Assist with competitor analysis ensuring our packages are competitive and reflective of the market
  • Support on marketing activities including updating internal packages/ agency platforms/ Social media outreach & website amendments
  • Maximise function space utilisation by leading on appropriate training and implementation of floor plansOn occasion support on enquiries & proposals, providing best options to customers, within agreed response times to all web based, email and phone enquiries accurately and within brand guidelines
  • Provide direct liaison with customer and suppliers ensuring clear communications of each party’s needs and expectations
  • Maximise profitability by establishing relationships with suppliers
  • Record accurately all customer profiles, enquiries and booking information making full use of the appropriate systems
  • Achieve personal goals and objectives identified in reviews and appraisals
  • Carry out other duties and responsibilities of a similar nature to those described above, which may be allocated from time

The Person

The successful candidate will have the following experience / skills / qualities:

  • GCSE including Maths & English
  • Excellent verbal and written communication skills
  • Computer literate and confident in MS Excel; Word and Outlook
  • Impeccable attention to detail
  • Knowledge of diary management systems
  • Ability to multi-task, think fast and to deliver solutions to customer requirements
  • Possess diplomacy, discretion and impartiality of judgment
  • Self starter, drive, ambition
  • Ability to work to strict deadlines
  • Creative in thinking and approach
  • Motivated by a passion for quality and great service delivery
  • A “can-do” attitude
  • To be an excellent ambassador for the Kia Oval

Event Manager – UEFA

The Event Manager (Event Lead) plans and manages the event for which they are responsible, in close cooperation with internal and external stakeholders.

Key responsibilities:

Project management
– Devising a strategy and project implementation concept for the event, including scope, deliverables, project risks and dependencies
– Assuming all project management duties, including planning the event and setting milestones
– Assuming project budget responsibility
– Agreeing on service levels and resource usage with internal competence centres, including a staff deployment plan
– Planning, preparing, overseeing and closing the event in general
– Running UEFA’s project team during the preparation stage and on-site
– Overseeing, guiding and aligning all subprojects (competence centres) involved in the event
– Ensuring delivery of the event in line with the objectives
– Negotiating with stadium suppliers
– Conducting the debriefing
– Closing the event accounts in close cooperation with the Finance Division
– Running a project team in a matrix structure and being accountable for the successful operation of the event
– Establishing the stadium requirements for the bidding process
– Providing a technical evaluation of all bid dossiers

Venue management
– Allocating venue facilities to the various target groups
– Providing all stakeholders with key information about the venue
– Planning, conducting and overseeing site visits
– Compiling advertising cover-up requirements to be shared internally and with the LOS
– Drawing up the requirements for disabled access in conjunction with the Centre for Access to Football in Europe (CAFE) and the venue itself in consultation with the Social & Environmental Sustainability Division
– Assisting the venue director in meetings with the (potential) finalist clubs

Dialogue partner with the LOS/external stakeholders
– Acting as the main contact for the LOS and other internal and external stakeholders

Profile:

Experience required:
– from 4 to 6 years / event and/or venue manager working on major sports events, including at least 4 years as event project leader
– more than 7 years / in the sports industry, including at least 2 years in football

Education:
– Bachelor’s In marketing, sports management or the event industry

Languages:
– English / Proficient

Additional requirements:
– Budget Management / Proficient
– MS Excel / Proficient
– MS Outlook / Proficient
– MS PowerPoint / Proficient
– MS Word / Proficient
– SAP / Advanced
– Project Management / Proficient
– Strong leadership, communication and negotiation skills
– Good project management skills
– Works well under pressure and remains calm in stressful situations
– Enjoys working in a multicultural team environment
– Able to identify and evaluate existing or potential problems
– Available to travel
– General knowledge of football
– Languages other than English would be an advantage

Senior Event Manager – Arsenal

We are looking for Senior Event Manager to lead the strategic planning and operational delivery for external and internal events, across all of our locations.The Senior Event Manager will play an important role in establishing a ‘Centre of Excellence’ for Arsenal events, ensuring each event is delivered to the highest standards.

Who We Are

We are one of the most famous clubs in world football, with a rich heritage and history of success – read more about our history, here.Beyond that, we are passionate about our local community and, behind the scenes, we have a wide variety of opportunities and career paths for all. We have a very defined purpose: to act for a winning team, culture and community. We achieve this by ensuring we are courageous in the pursuit of progress, we champion our community and each other, and that we do the right thing (even when no one is looking).

Your day-to-day

  • Responsibility for the strategic planning and operational delivery of all Arsenal events at Emirates Stadium and other sites.
  • Coordinating and collaborating with all departments across the club, ensuring each event is delivered on time, on budget and to the highest possible standards.
  • Line managing a team of five executives across the following areas:
    • Club Events
    • Football Events
    • Matchday Supporter Experience
  • Developing, implementing, and managing a sustainable long-term operating model for all events, ensuring consistent and high-quality programming, logistical delivery, and efficiency.
  • Ensuring that venue set up, equipment and other logistical requirements is in accordance with customer requirements, brand standards and complies with Health & Safety guidelines.

What We Are Looking For

  • Proven experience in the operational delivery of large and small-scale events at major venues.
  • Successfully delivered high-profile, private events.
  • Experience managing matchday activations and supporter engagement for major brands and/or professional football clubs.
  • Exceptional organisational skills, including demonstrable ability to project manage event delivery.
  • Ability to manage a fast-paced and varied workload, working under pressure and, at times, outside of standard working hours.
  • Ability to communicate with a broad range of internal and external customers, adapting style and approach.
  • Actively cooperates and communicates with others, fostering a culture of teamwork and collaboration.

Why choose us

At Arsenal, we want everyone to feel a sense of trust and belonging, so we are proud of both our club values and also what we offer to our employees. As one of our Gunners, you will receive:

  • An exciting reward and recognition scheme
  • Generous holiday allowance which increases with your length of service
  • Great internal learning and development programmes
  • A flexible hybrid working model
  • Priority access to apply for match tickets
  • A competitive health and wellbeing benefits package
  • A leading Employee Assistance Programme
  • Great discounts with some of our Partners

Arsenal for Everyone

Arsenal for Everyone is our commitment to promoting and embracing equality, diversity and inclusion, so that everyone connected to the club feels like they belong to the same Arsenal family. We believe that diversity of background, skills and experience drives our success on and off the pitch. 

Disability Confident Leader

We are a Disability Confident Leader. We actively welcome applications from people with disabilities and long-term health conditions. If you need disability-related adjustments to the recruitment process, please indicate this in your application.If you are likely to meet the definition of being a ‘disabled person’ according to the Equality Act 2010, we will offer you an interview if you meet the minimum criteria for a role. Please choose the option of a guaranteed interview on your application form. The information you share with us about your health or disability will not be used in recruitment decisions.

Event Coordinator – Matchroom multi sport

We have an exciting opportunity for a talented, proactive, extremely organised Event Coordinator to join our expanding team. As a growing business we are looking for someone with initiative, new ideas who can identify smarter ways of working. We need a team player with exceptional communication skills who will contribute to the success of our events. The role requires extensive amounts of travel around the UK, Europe, USA & Asia. 

Key tasks:

– Lead on all event administration including accommodation, travel operations and on-site catering for the live sporting events

– Lead on the booking of staff working on the events 

– Coordinate on all event branding including venue and set signage 

– Contribution to the planning of hospitality at each event 

– To work with the current team onsite at all events with hands-on hospitality work as well as liaising with the players and event / tv staff 

– Lead on general administration of players competing in the events 

Skills 

– Preferred knowledge in live televised and sporting events.

– At least three years’ experience in administration, ideally in events. 

– Effective and confident communicator at all levels 

– Be flexible in approach and working patterns 

– Have an excellent attention to detail 

– Be able to use initiative and work independently as well as in a team 

– Calm under pressure 

– Experienced and confident using Microsoft Word, Excel as well as Google Sheets

Note

– Overseas travel is required to the USA/Asia/Europe

– During non-event periods this is an office based role in Brentwood, Essex, UK 

– Full driving license

– Hours will be variable

Events Project Manager – NBA Africa

Reporting to the NBAA Africa Event Lead, the Events Project Manager will be responsible for the planning, executing and project management of events and basketball programs as required by NBAA. The role includes management/support of all operational, administrative, financial and logistical aspects of event planning and execution.

The event and operations objectives of the NBAA include the following:

Conduct top-level, first-class professional basketball and partner related events across Africa Build the popularity and awareness of basketball and NBA across Africa Ensure consistency in the delivery of each event across the various markets Maximize budget and find synergies between each event/venue.

This role will report directly to the Events Lead, helping to progress all aspects of NBAA events. This position will encompass 65% travel in support of programs and partner deliverables across the continent.

Major Responsibility:

  • Key contributor to the planning and execution of NBAA events (e.g., basketball activities, hospitality events, fan activities, festivals, concerts etc.).
  • Develop client event strategies and recommend the budget, operational planning, and objectives within approve plans.
  • Create and manage event planning and execution templates.
  • Manage all NBA event related admin as it pertains to all supporting departments, legal, finance, basketball operations, compliance, risk, health and safety Contribute in Game Presentation and In-Arena Fan Experience, in cooperation with Live Program and Entertainment team Support management of event budgets, including tracking all event-related expenses.
  • Support management of agencies & vendors including market research, contracting process and on-going management Lead management of internal processes across due diligence and contractual deliverables for event related vendors and suppliers.
  • Support creative development for events, including management of the agency and internal processes Support management of logistics company responsible for event equipment and logistics.
  • Support Global Partnerships on partner deliverables including managing partners activations at venues .
  • Assist development and execution of on-site and post-event research
  • Produce and manage fact sheets for each event, including the development of event recaps & evaluations.
  • Maintain open and ongoing communication lines with the events teams in NBA and BAL offices, including Dakar, Johannesburg, London, and New York/New Jersey.

Required Skills/Knowledge:

  • Verbal and written fluency in the English.
  • Minimum of 7 years of relevant global events experience
  • Demonstrated track record of managing events, preferably in the sports industry.
  • Available to work occasional weekends
  • Available to work across US/UK/SA time zones
  • Portuguese and French language skills, a plus
  • Ability to work independently in a complex and dynamic environment Ability to develop strong relationships, both internally and externally, to execute successful events, based on stated objectives.
  • Demonstrate high competency in events planning and operations
  • Team-player, self-motivated and goal-oriented
  • Basketball knowledge and affinity, a plus
  • Must have a track record of successful budget oversight/management
  • Possess effective communication skills (verbal and written) with the ability to resolve issues
  • Able to multi-task, prioritize, and meet deadlines
  • Detail-oriented and very well organized .
  • High level of proficiency in MS Office (Word, Excel, PowerPoint)
  • Willingness to travel significantly across Africa Experience

Educational Background:

  • Bachelor’s degree required

Head Of Event Operations – Formula 1

About The Role

At F1, we are continually driving further to deliver the same end goal; to unleash the greatest racing spectacle on the planet.

So that we can reach these elite-level standards, Formula 1 are seeking a Head of Event Operations to provide strategic oversight for all aspects of Grand Prix delivery across all circuit venues.

Main Duties and Responsibilities

As Head of Event Operations, you will be leading the team to deliver the operational plan, development, and ongoing management of F1 suppliers at Grand Prix races.

This will include input and coordination into circuit design, build & layout, venue overlay, permitting, partner activations, experience activations, promoter co-ordination, safety and security.

You will also be responsible for coordinating and communicating with relevant F1 departments to ensure a fully integrated approach to Grand Prix delivery, as well as liaising with F1 functions and race promoters to ensure of a successful Grand Prix production which is to global standards on event delivery and event fan experience management.

Permanent communication with F1 internal stakeholders will be another responsibility in this role so that, when necessary, you can adapt for specific experience and client requirements and to support commercial revenue streams across each grand prix.

To help inform future events, you will be responsible for conducting post-event data and strategic analysis.For further information, please view Additional Information.

About You

For this role, you must have a minimum education level of a BA/BS Degree. Having extensive experience in a related role and environment would also be essential as Head of Events.

Previous senior leadership would also be beneficial for this role, being able to serve as a proactive and decisive leader with excellent communication skills and a strategic mindset.

You must have the ability to manage activities within the functional area and make independent decisions using sound judgment.

As the Head of Events flexibility will be vital as you will often be working evenings, weekends and holidays. There will also be a lot of travelling involved within this role.

Finally, knowledge of the sports and live entertainment industry would put you at an advantage for this role.

As a united team we achieve great things together. Are you ready to unleash and develop your potential at F1?